Source quality and format
Scans, tables, inconsistent labels and conflicting versions can need preparation. Identify who can approve corrections rather than treating every file as equally ready.
Cost and scope
The collection needs more than a document count.
A useful estimate explains the quality of the sources, how access works and who keeps the information current.
Faith Forge Labs ยท Reviewed October 16, 2026
Permissions and connected systems
A collection with several access groups needs a different scope from a small shared library. Include document links, identity connections and the effect of permission changes.
Answer and access evaluation
Prepare permitted questions with expected source support. Include absent answers, restricted information and changed documents. Review incorrect outputs alongside successful ones.
Updates and correction handling
Decide how new, changed and removed material reaches the assistant. Name the source owner and the person reviewing reported failures.
Operating cost
Include document processing, search, model usage, storage, monitoring and support. Measure the pilot's actual use before making assumptions for every team.
Compare development proposals or describe the initial collection.